Overview:
The New Program Application (NPA) allows districts a new and efficient way to create new program applications for CTEIS. Michigan CEPD Administrators can delegate building reporters or themselves to create a new Program application on the CTEIS Web Site. This will apply to Regular or Early Middle College High School and Middle School programs.
New Program Application User Manuals:
Preparation for using the New Program Application: Operating Buildings
Operating buildings are the physical location that a programs courses are conducted. Before a new program application can be created in CTEIS, the operating building must exist within CTEIS. The State of Michigan Office of Career and Technical Education (OCTE) and PTD Technology have worked to prefill all known, new operating buildings. However, if you find that your new building has not been entered into CTEIS, please contact Shawn Sweeney or the CTEIS Help desk to let them know.
Preparation for using the New Program Application: CTEIS Authentication and Authorization
All users of the CTEIS Application, including those using the New Program Application must have a login using the State of Michigan’s Single Sign-On, MiLogin. Please follow the Milogin (https://milogintp.michigan.gov/) instructions to ensure you have a proper Milogin Id and you have been granted access to CTEIS by your Level 5 Fiscal Agent Authorized person (FA). Your FA must grant you access to the High School New Program Application or the Middle School New Program Application or both, as necessary. Once you have been granted authorization to use the New Program Application, you will see the menu option available after logging in to CTEIS.
New Program Application Roles and Responsibilities
There are 4 primary roles with the NPA. These are defined here.
- District Data Entry/Building Reporter– The Data Entry user is primarily responsible for creating a New Program Applications and entering the required information. Data Entry users update and complete each of the sections of the application, indicate the completeness of each section, and then mark the overall application as complete, allowing the CEPD Administrator the opportunity for review. Learn more about the Data Entry Role responsibilities here: New programs Data Entry-Building Reporter
- CEPD Administrator — The CEPD Administrator represents the district seeking to create a new CTE program through the New Program Application. The CEPD Administrator can perform the functions of submitting a New Program Application and of Data Entry. To submit a New Program Application, the CEPD Administrator reviews the completed application and the individual’s completed sections. If the CEPD Administrator finds the application to be complete and accurate, they will mark each section as reviewed and then submit the application to the consultant responsible for the program content. If the CEPD Administrator finds issues in any section, they will mark it for revision and then send the application back to the Data Entry user. The CEPD Administrator can, at any time, cancel the application. Learn more about the CEPD Administrator responsibilities here: New Programs CEPD Administrator Review
- Consultant– The State of Michigan, Office of Career and Technical Education (OCTE), Career Readiness Unit Consultant is responsible for reviewing and approving program applications in their subject areas. The consultant can review and request modifications for each section from the CEPD Administrator or forward an approved or denied application to the New Programs Administrator for processing. Learn more about the Consultant responsibilities here.
- The New Programs Administrator is an OCTE representative responsible for the final processing of the application. If it is approved by the Consultant, then a new PSN is generated for the new program. If the application is denied, then the district will be notified of the reasoning. OCTE will typically approve applications in batches on published dates.
New Program Application Workflow
The New Programs process follows a very detailed workflow to ensure the applications are processed accurately and promptly. The whole process will have all status changes logged, with opportunities for comment, to ensure that issues are transparent and easily mitigated. The basic workflow is diagrammed below:
See the above links to learn more about each user’s functions and responsibilities.
Preparation for the New Program Application: What you will need.
There are many resources available to help you prepare to create your High School and Middle School New Program Application. These include:
Your OCTE Consultants are available to assist you in applying for new programs. Be sure to contact them with any questions.